Notice of Funding Opportunity – PAS-GUA-FY19-02

Funding Opportunity Title: U.S. Embassy Guatemala Ambassador’s Fund for Cultural Preservation Small Grant Competition
Funding Opportunity Number: PAS-GUA-FY19-02
Deadline for Applications: December 14, 2018, 08:00 in Guatemala
CFDA Number: 19.040 – Public Diplomacy Programs
Minimum for Each Award: $10,000.00
Maximum for Each Award: $200,000.00
This notice is subject to availability of funding

A. PROGRAM DESCRIPTION

The U.S. Embassy Guatemala, Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce this Notice of Funding Opportunity (NOFO) for the 2019 Ambassador’s Fund for Cultural Preservation (AFCP) Small Grant Program. This document outlines the criteria for the funding competition and the procedures for submitting requests for funding.  Please carefully follow all instructions below.

See criteria for the AFCP Small Grants funding competition here.

All proposed activities must take place in Guatemala and must meet the criteria outlined at the link above.

Requests for funding amounts between $10,000 and $200,000 will be considered through this NOFO. Cost sharing, whether in-kind or direct program support, is encouraged and will be viewed favorably during the grant review process.

The statutory authorities for awards made under this announcement are limited to Fulbright-Hayes and Smith-Mundt.

B. ELIGILIBITY INFORMATION

1. Eligible Applicants

The Public Affairs Section encourages applications from U.S. and Guatemala

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Individuals
  • Non-profit or governmental educational institutions

For-profit or commercial entities are not eligible to apply.  

2. Cost sharing, whether in-kind or direct program support, is encouraged and will be viewed favorably during the grant review process.

3. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section C.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov.

Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

C. APPLICATION AND SUBMISSION INFORMATION

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets must show costs in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

i. Mandatory application forms

Budget Justification Narrative:  On the second tab of the Budget Template Excel document, describe each of the budget expenses in detail and any cost share.

Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.  Please note that any international travel between the U.S. and the host country must be done in a U.S. Flag carrier.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of  up to 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

ii. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

iii. Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • NCAGE/CAGE code
  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • SAM.gov registration

A quick guide can be downloaded from:  https://www.sam.gov/sam/transcript/Quick_Guide_for_International_Entity_Registration.pdf (PDF 204 KB)

Step 1: Apply for NCAGE.  Application page here
https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Step 2:  Apply for a DUNS number:

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting  http://fedgov.dnb.com/webform/index.jsp

Step 3: After receiving the DUNS Code, proceed to register in SAM by logging onto: https://www.sam.gov/portal/SAM/##11#1

SAM registration must be renewed annually.

These databases interface with each other, so the information in your NCAGE must match  exactly with what you put in your DUNS application, and the same with SAM. It is advisable to print a screen shot of the NCAGE information that is entered so that the information may be entered exactly the same way in DUNs.

iv. Submission Dates and Times

The Public Affairs Section will accept proposals from November 15 through December 14, 2018.

v. Funding Restrictions

Award funds cannot be used for vehicle purchases or property rental.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

vi. Other Submission Requirements

All application materials must be submitted by email to GTM-PASGrants@state.gov. Materials submitted by cloud sharing service, portable hard drive, disc, or other shared media will not be reviewed.

D. APPLICATION REVIEW INFORMATION AND SELECTION PROCESS

  1. Criteria: Each application will be evaluated on the basis of the AFCP Small Grant Competition criteria
  2. Review and Selection Process: A Grants Review Committee will evaluate all eligible applications.
    PAS reserves the right to request modifications or adjustments to proposed activities and budget based competition criteria and other relevant factors.

E. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant, fixed amount award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this Annual Program Statement (Notice of Funding Opportunity) does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email.

Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/m/a/ope/index.htm.

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

F.  FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at: GTM-PASGrants@state.gov

Note:  We do not provide any pre-consultation for application related questions that are addressed in this NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.