English Language Programs SEAL/BEAR

U.S. DEPARTMENT OF STATE
U.S. EMBASSY GUATEMALA

Notice of Funding Opportunity

Funding Opportunity Title:             English Language Programs SEAL/BEAR
Funding Opportunity Number:       PAS-GUA-FY19-04
Deadline for Applications:              August 14, 2019
CFDA Number:                                 19.040 Public Diplomacy Programs
Total Amount Available:                 $154,000

  1. PROGRAM DESCRIPTION
    The Public Affairs Section of the U.S. Embassy Guatemala of the U.S. Department of State announces an open competition for organizations to submit applications to carry out a program (or programs) to provide English language courses that form a part of our larger English language program strategy. Please carefully follow all instructions below.

 Priority Region: Guatemala City, Esquipulas, Coban, Quetzaltenango, Sololá, Chichicastenango, Huehuetenango

Program Objectives:

The Public Affairs Section seeks to fund proposals for English language programs that form part of our larger English language program strategy, which is centered on our English Access Microscholarship Program (Access). Access is funded separately from this funding opportunity. The programs under this funding opportunity are the Basic English for Access Recruitment (BEAR) and the Service Learning, English Usage, Alumni Engagement, and Leadership (SEAL) programs.

A proposal should include at least one of the above-named locations, but applicants can choose to apply for more than one location.  A proposal should include both a BEAR and SEAL program in the identified location(s).

BEAR is a six-month after-school program for an introductory English language learning experience. Upon completing BEAR, the most promising graduates are recruited into the Access program. This foundational experience increases the probability of success and retention rates in the two-year program. The Public Affairs Section will provide the approved curriculum for BEAR. Applicants can request a copy of the curriculum and the student recruiting profile by writing to GTM-PASGrants@state.gov.

The objectives for the BEAR program include:

  • By the end of the program, students will achieve English language proficiency at the A1 level in the Common European Framework.
  • At the end of the program, high potential participants will be identified through detailed assessments and recommended for participation in the Access Program.
  • Throughout the program, participants will increase their sense civic responsibility and create bond with their community by engaging in community service projects
  • Throughout the program, the provider organization will enhance and strengthen their English language education network, including with other providers of U.S. Embassy English language programs and the Ministry of Education.

In addition to BEAR, the proposal should include the SEAL program. SEAL prepares outstanding Access graduates with foundational English language teaching skills. This program builds on the Access experience and cultivates stronger ties with Access alumni.

There are two options for SEAL: SEAL Teaching or SEAL Tourism. Each applicant organization should decide which program is most beneficial to the local target audience and apply accordingly. The Public Affairs Section will provide the curriculum and the student recruiting profile for either/both. Applicants can request a copy of the curriculum by writing to GTM-PASGrants@state.gov.

SEAL Teaching focuses on developing English teaching skills to help graduates find job opportunities in educational institutions or start entrepreneurial ventures such as English academies and private tutoring. There are three main components: 1) Service Learning Projects: As a class, the students research and plan a project, including  investigation, planning and preparation, action, reflection and presenting results. Students discuss real community problems, propose solutions and create and implement action plans. Service learning helps students to combine classroom instruction with meaningful community service. 2) Teaching methodology workshops: students learn to teach English as a second language. They learn how to prepare a class, select material, use different strategies to teach grammar, writing, speaking, listening and reading. 3) Teaching Internships: students engage in a six-month internship to practice teaching English in the BEAR program.

The objectives of the SEAL Teaching program include:

  • By the end of the program, students will achieve English language proficiency at the B2 level in the Common European Framework.
  • Throughout the program, students will strengthen their leadership and entrepreneurship capacity through problem-solving and teamwork experiences
  • Throughout the program, participants will increase their sense of civic responsibility and create bonds with their community by engaging in guided teaching practice (BEAR program) and other service learning activities projects
  • Throughout the program, students will increase their professional and life skills, such as critical thinking, hard work, collaboration and the use of technology. They will engage in a variety of real-life experiences, such as the BEAR program and other activities.
  • Throughout the program, the provider organization will enhance and strengthen their English language education network, including with other providers of U.S. Embassy English language programs and the Ministry of Education.

SEAL Tourism is focused on preparing graduates for employment in tourism or developing international tourism entrepreneurship ventures at the local level. There are two main components: 1) Service Learning Projects: As a class, studentswill  research and plana project, including investigation, planning and preparation, action, reflection and presenting results. Students will discuss real community problems related to tourism, propose solutions and create and implement action plans. Service learning helps students to combine classroom instruction with meaningful community service 2) Tourism Internships: students will have a 50-hour internship to apply English language and tourism strategies in a local enterprise.

The objectives of the SEAL Tourism program include:

  • By the end of the program, students will achieve English language proficiency at the B2 level in the Common European Framework.
  • Throughout the program, students will strengthen their leadership and entrepreneurship capacity through problem-solving and teamwork experiences
  • Throughout the program, participants will increase their sense of civic responsibility and create bonds with their community by engaging in service learning projects.
  • Throughout the program, students will increase their professional and life skills such as critical thinking, hard work, collaboration and use of technology by participating in professional internships in local tourism businesses.
  • Throughout the program, the provider organization will enhance and strengthen their tourism business network, including with other providers of U.S. Embassy English language programs and Instituto Nacional Guatemalteco de Turismo (INGUAT).

 Providers should budget for the following: (see sample budget)

 Note: Applicant organizations should plan the proposal and budget to satisfy the following requirements:

 BEAR program:

  • 100 hours of effective instruction in the classroom
  • 10 hours of a beautification project
  • Students recruited for the program must be between 13 and 15 years old as of February 1, 2020.
  • Recruiting must result in participants from a variety of different schools within walking distance of the site where classes will be held.
  • A total of 128 students should be selected for participation. They will be placed into 8 classes of 16 students each..
  • Classes must be held outside of the applicant organization’s main facilities to increase community engagement and institutional network.

SEAL Teaching:

  • 440 hours of effective classroom instruction
  • 100 hours of guided teaching practice in the BEAR program
  • 16 Access alumni must be recruited.
  • Students recruited for the program must be 16 years old or older by February 1, 2020 and have a strong interest and aptitude for English teaching.

SEAL Tourism:

  • 440 hours of effective classroom instruction
  • 100 hours of outside classroom internship engagement (including preparation, experience, and evaluation)
  • 16 Access alumni must be recruited.
  • Students recruited for the program should be 16 years old or older by February 1, 2020 and have interest and aptitude for a beginner position in the tourism industry.

Personnel:

Project Manager: Each provider assigns a person to manage the administrative and financial aspects of the BEAR program. This person is in charge of collecting the sites’ reports, staff payments, filing invoices, buying materials, enforcing due dates on administrative actions, and reporting to the Public Affairs Section. A project manager can manage multiple sites.

Academic Coordinator (AC): A teacher who has had prior experience teaching in PAS English language programs.  The AC will provide constant supervision of teachers and students and ensure the quality of the planned classes. Responsibilities include: Act as liaison between teachers and Project Manager on paperwork and reporting; maintain frequent communication with PAS for academic and event planning; act as liaison with other institutions involved in the project, and maintain constant communication with parents. The Academic Coordinator should be closely integrated with the teachers and students in a site and can only oversee one site.

SEAL Assistant Coordinator: A SEAL alumnus or alumna with strong aptitude for administrative duties; Responsibilities include: assist the academic coordinator in day to day administrative matters; collect lesson plans from teachers; keep track of the attendance of staff and students; keep an updated database of current students, alumni and institutional network; assist in organizing special events, and draft event reports. The Assistant Coordinator should be closely integrated with the teachers and students in a site and can only work at one site.

BEAR Assistant Coordinator: Four SEAL alumni per site, who have demonstrated English teaching and leadership skills.

At sites that have SEAL teaching: Each Assistant Coordinator will be in charge of two BEAR classes. The Assistant Coordinators will check lesson plans, observe classes, give feedback and collect administrative paper work. Assistant Coordinators will submit paperwork to the Academic Coordinator.

At sites that do not have SEAL Teaching: the Assistant Coordinators also assume the role of head teacher for the BEAR program. They will each teach two classes, prepare lesson plans, prepare and submit paperwork to the Academic Coordinator.

SEAL Head Teacher (HT): A teacher with prior experience teaching in PAS English language programs; The HT is in charge of planning and executing the classroom instruction for SEAL students; working closely with the SEAL Academic Coordinator to observe SEAL students in their practice assignments (either BEAR teaching or tourism) and ensure connection between what the SEAL students learn in the classroom and their application in their assignments. SEAL HT  must have a strong knowledge of the institutional network of the program; mentor the assistant teacher; and be diligent with of all of the administrative documents required. The SEAL head teacher should be closely integrated with the on-site team and can only work at one site.

SEAL Assistant Teacher: A SEAL alumnus who has demonstrated English teaching skills. The assistant teacher plans classes with the HT; evaluates student performance and development throughout the course; substitutes for the HT when needed. The SEAL Assistant Teacher will assume increasing responsibility throughout the program, with the guidance of the HT, as preparation for future teaching roles.

Supplies and Materials:

  • SEAL books: Applicants can request the book description by writing to GTM-PASGrants@state.gov. Enhancement Activities: Applicant organizations must organize enhance activities as described in the SEAL and BEAR curriculums. Applicants can request the curriculums by writing to GTM-PASGrants@state.gov.T-shirts for students and staff Classroom materials
  • Proficiency tests for SEAL

Contractual:

SEAL classroom facility rental (if required)

Other permitted costs will be considered with proper justification.

Participants and Audiences:

BEAR:

128 students

  • between ages 13-15 as of February 1, 2020
  • who attend schools within walking distance of classroom location
  • from families with limited economic resources, per the guidelines and interview questions that will be provided by PAS to organizations that are awarded grants.

SEAL:

16 students

  • Access alumni, ages 16 and older as of February 1, 2020
  • Commute time from school or home to program site less than 45 minutes

2. FEDERAL AWARD INFORMATION

Length of performance period: 16 months

Number of awards anticipated: 7 awards (dependent on amounts)

Award amounts: award for a single site may range from a minimum of $18,000 to a maximum of $22,000. Applicant organizations can apply for multiple sites.

Total available funding: $154,000

Type of Funding:  FY19 Smith Mundt Public Diplomacy Funds

Anticipated program start date:  October 2019

 This notice is subject to availability of funding.

 Funding Instrument Type:  Cooperative agreement. PAS will expect significant involvement in the following aspects:

  • Approval of recruiting and selection of program staff, teachers and students
  • Curriculum oversight to ensure compliance with standardized curriculum
  • Approval of books and materials, in compliance with the standardized curriculum
  • Approval of program partners (other institutions that will provide support to or receive benefit from the program)
  • Approval of class locations
  • Approval of selected enhancement activities
  • Coordination for planning of graduation
  • Approval of press engagement related to the programs

Program Performance Period: Proposed programs should be completed in 16 months or less. The actual classroom period is from February to December 2020 for SEAL and March to September 2020.

3. ELIGILIBITY INFORMATION

  1. Eligible Applicants

The following organizations are eligible to apply:

  • Local not-for-profit organizations, including think tanks and civil society/non-governmental organizations
  • Local public and private educational institutions

For-profit or commercial entities are NOT eligible to apply.

  1. Cost Sharing or Matching
  • Cost sharing, whether in-kind or direct program support, is encouraged and will be viewed favorably during the grant review process.
  • Required class size for SEAL and BEAR is 16 students, but applicants are encouraged to include up to four more students (for a total of 20 students) as a form of cost share.
  • Grantee organizations are encouraged to cover the costs of opening and closing ceremonies as a form of cost-share.
  1. Other Eligibility RequirementsIn order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

Optional: Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section C.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov.

Organizations must have a commitment to equal opportunity employment practices and to non-

discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

4. APPLICATION AND SUBMISSION INFORMATION

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

1. Mandatory application forms

  1. Proposal (10 pages maximum): Use the PAS Guatemala Small Grant Proposal Template and include all the items below. The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: On the second tab of the Budget Template Excel document, describe each of the budget expenses in detail and any cost share.

 Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.  Please note that any international travel between the U.S. and the host country must be done in a U.S. Flag carrier.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

  1. Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants must obtain these registrations before submitting the proposal for funding.  All are free of charge:

  • NCAGE/CAGE code
  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • SAM.gov registration

A quick guide can be downloaded from:  https://www.sam.gov/sam/transcript/Quick_Guide_for_International_Entity_Registration.pdf

Quick guide en Español

Step 1: Apply for NCAGE.  Application page here

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Step 2:  Apply for a DUNS number:

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting  http://fedgov.dnb.com/webform/index.jsp

Step 3: After receiving the DUNS Code, proceed to register in SAM by logging onto: https://www.sam.gov/portal/SAM/##11#1

SAM registration must be renewed annually.

These databases interface with each other, so the information in your NCAGE must match  exactly with what you put in your DUNS application, and the same with SAM. It is advisable to print a screen shot of the NCAGE information that is entered so that the information may be entered exactly the same way in DUNs

  1. Submission Dates and Times 

Applications are due no later than August 20, 2019.

Funding Restrictions

Award funds cannot be used for construction, vehicle purchases, property rental.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

Other Submission Requirements

All application materials must be submitted by email to GTM-PASGrants@state.gov. Materials submitted by cloud sharing service, portable hard drive, disc, or other shared media will not be reviewed.

5. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Guatemala’s priority areas or target audiences, including ethnic, gender, and geographic diversity.

Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

PAS reserves the right to request modifications or adjustments to proposed activities and budget based on Embassy goals and other relevant factors.

Applicants will be informed of decisions by September 15, 2019 by email. Grants to selected applicant organizations will be awarded by September 30, 2019. Organizations whose applications will not be funded will also be notified via email.

6. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.statebuy.state.gov/fa/pages/home.aspx

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

7. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact: GTM-PASGrants@state.gov