Small Grants – Ambassadors Fund for Cultural Preservation

The Bureau of Educational and Cultural Affairs (ECA) Cultural Heritage Center is accepting project applications for the U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2019 Small Grants Competition.  The deadline for submitting applications to the U.S. Embassy in Guatemala is DECEMBER 14, 2018.

The projects recommended for funding under this program shall advance U.S. foreign policy goals and demonstrate American leadership in the preservation and protection of cultural heritage in support of prosperity and stability around the world.

Minimum for Each Award

US $10,000 per project

Maximum for Each award

US $200,000 per project

  1. Funding Areas

The AFCP Small Grants Competition supports the preservation of cultural sites, cultural objects and collections, and forms of traditional cultural expression.  Appropriate project activities may include:

  • In the case of cultural sites:  conservation of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes
  • In the case of cultural objects and collections:  conservation treatment for an object or collection of objects from a museum, site, or similar institution—that include, but are not limited to, archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections
  • In the case of forms of traditional cultural expression:  documentation and audiovisual recording of traditional music, indigenous languages and dance forms for broad dissemination as the means of teaching and further preserving them, or support for training in the preservation of traditional applied arts or crafts in danger of extinction

Eligible Project Applicants:  The Center defines eligible project applicants as reputable and accountable non-commercial entities, such as non-governmental organizations, museums, universities, or similar institutions and organizations, including U.S.-based organizations subject to Section 501(c)(3) of the tax code, that are registered and active in SAM.gov and able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.

Ineligible Activities and Unallowable Costs:  AFCP does not support the following activities or costs, and the Center will deem applications involving any of these activities or costs ineligible:

  1. Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application
  2. Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.)
  3. Preservation of hominid or human remains
  4. Preservation of news media (newspapers, newsreels, radio and TV programs, etc.)
  5. Preservation of published materials available elsewhere (books, periodicals, etc.)
  6. Development of curricula or educational materials for classroom use
  7. Archaeological excavations or exploratory surveys for research purposes
  8. Historical research, except in cases where the research is justifiable and integral to the success of the proposed project
  9. Acquisition or creation of new exhibits, objects, or collections for new or existing museums
  10. Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example)
  11. Commissions of new works of art or architecture for commemorative or economic development purposes
  12. Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances
  13. Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist
  14. Relocation of cultural sites from one physical location to another
  15. Removal of cultural objects or elements of cultural sites from the country for any reason
  16. Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort
  17. Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies
  18. Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);
  19. Costs of fund-raising campaigns
  20. Contingency, unforeseen, or miscellaneous costs or fees
  21. Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer
  22. International travel, except in cases where travel is justifiable and integral to the success of the proposed project
  23. Travel or study outside the host country for professional development
  24. Individual projects costing less than $10,000
  25. Independent U.S. projects overseas

Ineligible Project Applicants:  AFCP does not award grants to individuals, commercial entities, or past award recipients that have not fulfilled the objectives or reporting requirements of previous AFCP awards.

  1. APPLICATION AND SUBMISSION INFORMATION

Application Requirements:

See Notice of Funding Opportunity PAS-GUA-FY19-02

All submitted documents must be in English.

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets must show costs in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

Project applications must include the following topics using the PAS GUATEMALA AFCP Proposal Template (PDF – 196 KB):

  1. Full and complete Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL)
  2. Project basics, including title, project dates, and AFCP focus area
  3. Project applicant information, including contact information, DUNS Number, and SAM registration status
  4. Project location
  5. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site, object, or collection
  6. Project purpose that summarizes the project objectives and desired results
  7. Project activities description that presents the project tasks in chronological order (Note: If the proposed project is part of a larger effort involving multiple projects supported by other entities, the plan must present the full scope of the preservation effort and the place of the proposed project within that larger effort)
  8. Project time frame or schedule that lists the major project phases and milestones with target dates for achieving them (Note: Applicants may propose project periods of up to 60 months [five years]; projects must begin before September 30, 2019, and be completed no later than September 30, 2024)
  9. Project participant information, including resumes or CVs of the proposed project director and other primary project participants
  10. Statement of importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the site, collection, or form of traditional expression
  11. Statement of urgency indicating the severity of the situation and explaining why the project must take place now
  12. Statement of sustainability outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project
  13. Detailed project budget, demarcated in one-year budget periods (2019, 2020, 2021, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs
  14. Budget narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items
  15. Attachments and supporting documents including, at a minimum and required, five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency or need for the proposed project (collapsing walls, water damage, worn fabric, broken handle, etc.), any historic structure reports, conservation needs assessments, and other planning documents compiled in preparation for the proposed project

All application materials must be submitted by email to GTM-PASGrants@state.gov. Materials submitted by cloud sharing service, portable hard drive, disc, or other shared media will not be reviewed.