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Notarials
Notarial services are available for all nationalities by appointment

NOTICE

Please arrive on time for your appointment and no more than 15 minutes early.  If you arrive late by 30 minutes or more, you may be asked to reschedule your appointment.  In addition, please ensure that you bring requisite funds for payment of the fees, the typed and printed application form completely filled out, and all required supporting documents.  If you arrive with incomplete forms or insufficient funds to pay the fees, you may be asked to reschedule your appointment.  Please click here for security information to enter the Embassy. 

Schedule an Appointment 

Overview

Hand signing documentNotarial services are for all nationalities and are by appointment only. Normally the document to be notarized is for use within the United States, although there may be exceptions. If you have multiple documents to be notarized, you should only make one appointment. You will pay $50 USD, at the Embassy or Consulate on your day of appointment, for each notary seal required.

On the day of your appointment, you must:

      • Bring the complete, unsigned documents to be notarized. Even if there are pages that do not require signature or seals, you must present the entire packet.
      • Present a valid government-issued ID such as a passport or driver’s license. The name on the documents must be the same as the name on your ID.
      • Pay $50 USD per notary seal.
      • Be of sound mind and understand the document you want notarized. Consular staff is not permitted to explain contents to you.
      • If your notary service requires a witness, you must arrange for your own witnesses. Consular staff cannot witness your documents.

Examples of Notarial Services Performed At No Charge

DS-3053: To notarize a DS-3053 Statement of Consent: Issuance of a U.S. Passport To a Minor Under Age 16 (PDF, 345K), please review the instructions listed on the form, the information fields that must be completed, and bring your original, valid, government-issued photo ID as well as a photocopy of both sides. As the U.S. Department of State requires that this form be notarized, this service is performed free of charge.Scales, Seal, Pen

Power of Attorney (in conjunction with U.S. passport applications): When both parents are unable to be personally present to apply for a minor’s U.S. passport, and they wish to designate a third party to do so, they may sign a power of attorney (POA) before a notary public. This POA must contain specific data fields; see a sample.  Note that photocopies of both sides of each parents’ original, valid, government-issued photo ID must be included with the POA. As the U.S. Department of State requires that this form be notarized, this service is performed free of charge.

At the Direct Request of a U.S. Municipal, State or Federal Entity

At the Direct Request of a Foreign Government

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on this website. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

Notarial services will be offered at the U.S. Embassy

Appointments

Make sure you bring all the documentation required the day of the appointment.

Notarial Services 

Our notarial services include:

  • Taking acknowledgments of signatures on documents to be used in the U. S. (Documents should be signed before the U. S. Consul)
  • Executing affidavits and protests of negotiable papers.
  • Taking depositions.
  • DS-3053- Absent parent authorization for passport
  • Passport Certified Copy for Guatemalan immigration (5 certified copies max per applicant)
    • Requirements: Passport to be certified, one photocopy (if you don’t bring the photocopy, we can make one for you at the embassy, with a cost of $1 per page), and Fee payment (to pay at U.S. Embassy – see instructions below).
    • Affidavit of eligibility to marry
    • Documents for the sale/purchase/transfer of a property
    • Authenticate documents for Social Security benefits (only if referred by the FBU office in Costa Rica)
    • Power of attorney – for legal matters only (Under the COVID-19 restrictions, we are not able to accept requests for the notarization of a POA for minors traveling alone.)

Requirements

  • Document to be notarized (either for use in the United States or to be signed by U.S. citizens).
  • Personal appearance of the person requesting the notarial services.
  • Official Photo Identification (Passport, DPI, driver’s license).
  • If witnesses are required, you should bring them
  • Fee payment (to pay at U.S. Embassy).
    • Effective July 13, 2021 there is a $50.00 fee for each notarial service and a $50.00 fee for each authentication service provided by a U.S. Embassy or Consulate abroad.
    • It can be paid in cash, (in Quetzales or U.S. dollars), or with a credit card.
    • We do not accept checks or torn, marked, or stained dollar bills.
    • If you are paying with cash, please bring exact change.

During the notarization process the officer will:

  • Confirm your identity
  • Establish that you understand the nature, language, and consequences of the document to be notarized; and are not acting under duress.
  • Conduct an oath or affirmation that the contents are true to the best of your knowledge.

Authentication of Documents

The United States and Guatemala are both parties to the Hague Convention Abolishing the Requirement for Legalization of Foreign Public Documents (Hague Apostille Convention). This Convention eliminates the requirement for diplomatic and consular authentication of public documents originating in one country party to the Convention that a requester intends to use in another country.  This authentication is called APOSTILLE. In Guatemala, the Ministry of Foreign Affairs prepares apostille for Guatemalan documents that are to be used abroad.

The section of the Guatemalan Ministry of Foreign Affairs which performs this service is the Departamento de Auténticas de la Dirección General de Asuntos Jurídicos, located at the following address:

Ministerio de Relaciones Exteriores (MINEX)

Av. Reforma 4-17 Zona 10

Ciudad de Guatemala

Phone (502) 2410-0000

MINEX also offers electronic apostille services: https://apostilla.minex.gob.gt/

U.S. consular officers do not have the authority to authenticate U.S. or Guatemalan public documents such as birth certificates, marriage certificates, death certificates, court decrees, school transcripts nor signatures of attorneys and certified translators.

If you need U.S. federal documents apostilled to use in Guatemala you need to contact the Office of Authentication in the Department of State:

If you need U.S. state documents apostilled to use in Guatemala you need to contact the Secretary of State’s Office of the state in which the document was issued (Birth Certificates, Marriage Licenses, Divorce Decrees, school documents, and notarized documents).

Appointments

Please take note that we will only accept a maximum of 5 documents to notarize per appointment.

Most of the documents will be ready within the same day.

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